Article I. Name

Article II. Mission Statement

Article III. Membership

Part one. A perspective member must attend a minimum of three (3) Pandora’s Rose sponsored events or two(2) Pandora’s Rose sponsored events with the other one (1) event being with a reciprocal group in which one (1) or more Pandora’s Rose members are in attendance.

Part two. After completing part one, a perspective member is offered an interview. The interview must include three (3) current members in good standing. Two (2) of those members must be board members.

The questions and standards for the interview are to be set by the Membership Coordinator and shall include but not be limited to questions and comments regarding:

Following the interview process there will be a twenty four (24) hour waiting period between the interview and the offer/decline of membership. It is the responsibility of the Membership Coordinator to contact the perspective member.

Part four. The new perspective member must pay the membership dues which will be prorated in accordance with the annual payment period. Only at this time will he/she be considered a new member of Pandora’s Rose. The new member will be presented with a membership card at the next Pandora’s Rose event. It is the Membership Coordinators responsibility to make and deliver the new membership card to the new member. Membership cards must include an issue and expiration date. Membership cards are valid from the date that the dues are paid until the next dues payment is made.

Exception to 3.2 being anyone who may qualify under the reciprocal membership class but does not meet the age requirement for Pandora’s Rose. To attend a Pandora’s Rose event all attendees must be at least twenty one (21) years of age.

Exception to 3.2 being anyone who may qualify under the reciprocal membership class but has been barred from Pandora’s Rose events due to past behavior.

Membership dues are payable in annual installments of $40.00. Dues will be collected during the month of March.

Members may not bring as a guest anyone who has been barred from Pandora’s Rose event due to past behavior.

In order to attend a private Pandora’s Rose event a guest must have first signed the Guest Discretion Agreement and Waiver and have shown appropriate identification. The Guest Discretion Agreement and Waiver is the property of Pandora’s Rose and will be held for a period of three (3) years, after which it will be destroyed.

The sponsoring member is considered responsible for the behavior of his/her guest(s) and adherence to Pandora’s Rose rules. The sponsoring member must be present at all times with his/her guest(s). Violations committed by the guest(s) could result in warnings or more serious consequences for the sponsoring member.

A guest is permitted to attend a maximum of one (1) private party and one (1) meeting per membership cycle without becoming a member. A guest may attend unlimited number of  “open” Pandora’s Rose events.

The only exception to Section 8.1 is non-participatory spouses or significant others of members, who may attend and are welcome as guests indefinitely at the guest rate.

The above does not include persons brought in to conduct or assist in private presentations. Persons brought in to conduct or assist in presentations must be at least twenty one (21) years old.

Should a member choose to leave, his/her Discretion Agreement and Waiver will continue to be the property of Pandora’s Rose for a period of three (3) years after which, the Discretion Agreement and Waiver will be destroyed.

Should an individual willfully, flagrantly or in an ongoing manner violate Pandora’s Rose Bylaws, Rules, or the Discretion Policy, a member or the operating committee may bring the details of the situation to the membership as a whole, for the purpose of determining proper action, which could include an expulsion vote. The Operating Committee may also give advice and/or warning to the affected member in hopes of remedying the situation.

Emergency suspension of membership privileges for safety, security, or other immediate measures may be accomplished by the President or Vice President, until such time as the membership meets to determine what actions should be taken.

Upon written complaint of misconduct or conflict between two (2) members, a mediating committee of three (3) shall be formed. The committee shall be composed of one (1) member selected by each party, and chaired by a third which would consist of the President unless the conflict involves the President, in which case the Vice President would be the chair in the conflict.

If there is no resolution, the committee having investigated the allegations, being unable to find a solution, and upon finding cause, shall present the findings to the membership at a meeting as a whole for a vote. Prior to the meeting a post will be sent to the members list encouraging all members to attend the meeting. No information about the complaint will accompany this post. Fifty one percent (51%) of total membership (not just present membership) vote is required. If a Fifty one percent (51%) vote can not be accomplished, the action will be held over till the next meeting so more membership votes can be counted. If at this meeting Fifty one percent (51%) still has not been accounted for, all possible actions will be discussed and the President has the exclusive say on what action will be taken.

Revocation of membership shall be for a period of one (1) calendar year. After that point a person has the right to reapply for membership following all the guidelines set forth in these bylaws including but not limited to attending a minimum of three (3) open events, completing the interview process, and waiting the twenty four (24) hour waiting period.

An individual whose membership has expired within one (1) calendar year may rejoin without going through the application process. They will only need to pay their prorated dues based on what month of the year they rejoin.

An individual whose membership has expired beyond the one (1) calendar year must go through the application process again to rejoin Pandora’s Rose.

Pandora’s Rose understands and embraces its obligation to safeguard membership privacy to the very best of its ability. With this in mind the following procedures are established:

Privacy and Discretion Agreements are considered extremely confidential. The information contained therein shall be only shared with the Operating Committee, and only on a need to know basis.

A member is encouraged to provide a scene name on their Privacy and Discretion Agreement, which will be used to reference him/her in all Pandora’s Rose correspondence and communications.

No member or officer may give out someone else’s personal information. This includes but is not limited to name, address, phone number, or occupation without the express permission of the individual.

Any information about the personal identities of Pandora’s Rose members and/or guests is to be held in strict confidence. This includes but is not limited to activities at members only events, meetings, meeting locations, attendance at meetings, attendance at open events, and attendance at members’ only events.

Article IV. Operating Committee

a. 

The management of the day-to-day affairs of the organization shall be vested in an Operating Committee, as defined below, who shall exercise general authority to control and manage the affairs and properties of Pandora’s Rose. No committee members shall have any right, title, or interest in or to any property of the organization and all actions taken shall be done only by further interests of the membership of Pandora’s Rose. Members of the Operating Committee are expected to be present at a majority of Pandora’s Rose events. The Operating Committee shall be comprised of a President, a Vice President, a Membership Coordinator, a Event Coordinator, a Web Coordinator, a Secretary, a Treasure, a Head Security Officer, and a Security Officer in that order. In the event that a member of the Operating committee will be absent, he/she is encouraged to appoint a proxy to act in his/her place. If the officer does not appoint a substitute, then any member of the operating committee may do so.

Overseeing that all tasks and preparations from all board members is completed in a timely manor before all events or actions take place.

Presiding over all meetings, activities, and presentations that Pandora’s Rose is representing. If the President is unable to preside over any meetings, or functions, it is the Presidents responsibility to ensure that the Vice President is able and ready to reside over the meeting or event.

If the President and Vice President are both absent the Operating Committee will choose a temporary president to reside over that event. The temporary President must be a current board member.

Responsible for the welfare of the Reciprocal Group Agreements for other BDSM related organizations.

See Article IV/Section 1/1.7/i2 involving verification of name removal from checking account.

Providing the Membership Coordinator with adequate printed copies of Pandora’s Rose Bylaws for new members. See Article III/Section 2/2.1.3/a

Has the capability of enacting emergency suspension over any members privileges for reasons of safety, security, or other immediate measures.  See Article III/Section 8/8.3

Have the ability to take control of the event, activity, or equipment in the absence of the President.

Aid the other board members with any assistance that they may require in order to get the tasks completed within a reasonable time.

In the event of the President being removed or leaves Pandora’s Rose, the Vice President will be required to step into the Presidents position. If this happens, a temporary Vice President will be elected by the board until the next election period.

Responsible for providing the Membership Coordinator with adequate printed copies of Pandora’s Rose rules of etiquette for new members.  See Article III/Section 2/2.1.3/c

Maintaining and balancing the Pandora’s Rose checking account including all funds, receipts, and disbursements.

Depositing, in the name of Pandora’s Rose, all moneys within ten (10) days of receipt, in the Pandora’s Rose bank account.

Checking the Pandora’s Rose post office box once per week to maintain timely operations of business.

Must choose one (1) other board member to hold onto the spare post office box key. This must be someone that can check the post office box in your absence.

The Treasure can not be the spouse/partner/relation to the President in any way. This is to protect the integrity of Pandora’s Rose.

All written checks require a second board members signature that can not be a spouse/partner/relation to the Treasure.

If someone becomes Treasure whose spouse/partner/relation is an authorized signature on the checking account, their spouse/partner/relation must remove their name from the authorized signature list prior to the new Treasure taking office.

The President is responsible for verifying with the bank that the name of the spouse/partner/relation has been removed prior to the new Treasure taking office and informing the board members that this action has been completed.

If the Head Security Officer is not present, Security has all the rights and authority of the Head Security Officer.

If a situation occurs during the security shift, Security is to stop the scene then consult with the Head Security weather scene should be allowed to continue or not.

Security Officer is not responsible for anything except watching half of a event where security is required. All the tasks and arrangements are to be handled by the Head Security Officer. 

The only exception to this rule is when the Head Security Officer is not present at an event. See Article IV/Section 1/9.1/b

A person must be a member in good standing and have demonstrated actions, attitudes, and communications that would be an asset to, further the goals of, and support the mission of Pandora’s Rose. A person must agree to perform the duties as described in the Bylaws.

A person must have been a member in good standing of Pandora’s Rose for a minimum time period of six (6) months prior to election.

b1. 

The elections shall be held at the annual March meeting in the manner proscribed. Nominations shall be taken at the February meeting for all positions. Nominations may be done orally or (for members that can not attend the meeting) emailed to the President. Elections are done by secret ballot. Officers shall be elected by the membership to serve for a term of one (1) year.

Should an officer position become vacant prior to the completion of its term, the Operating Committee may appoint a temporary officer until the next election.

b.1 

The only exception to this rule is if the Presidents position becomes open. If this is the case the Vice President is required to step into the Presidents position and a temporary Vice President is appointed until the next election.

If a position is vacant, the Operating Committee may absorb the duties or appoint an officer to fill the position until the next election.

Should an officer move outside the State of Missouri, their position on the Operating Committee shall be terminated, effective as of the next scheduled meeting but their membership is not effected.

Should an officer fail to remain in good standing, their position on the Operating Committee shall be terminated, effective as of the next scheduled meeting but their membership is not effected.

An officer can be removed by the membership at any time by a two-thirds (2/3) vote of those on the Operating Committee. The removal vote shall take place a month after the motion has been made for removal. The vote will be by secret ballot.

Reasons for removal from the office include, but are not limited to, actions, attitudes, or communications that is inappropriate to the purposes of Pandora’s Rose.

Officers shall make an effort to attend a fifty one percent (51%) majority of all Pandora’s Rose events. Officers may be removed from the Operations Committee for excessive absences through the removal procedure listed above.

Article V - Meembership Meetings

Private business meetings are held once a month on a regularly scheduled day and time. Meetings are monthly and for members and their guests only. If possible, members should give advance notice that a guest will be brought. Members are responsible for their guests and must be present with their guests. If a guest desires to join Pandora’s Rose as a member, the standard membership process (including interview) will apply.

The Annual membership meeting with Operating Committee member elections will be held in March.

Parties are open to Pandora’s Rose members, guests, and members of groups/clubs that Pandora’s Rose has a Reciprocal Agreement with (See Article III/Section 3/3.2). All attendees must be twenty one (21) years of age or older. Members and guests shall be appropriately attired for public viewing while outside the space.

Members are responsible for their guests and must be present for the entire time that their guests are present. Members must present membership cards prior to entering the party.

Guests must read and agree to all Pandora’s Rose rules before entry. Guests must present ID before entering the party.

Munches will be held once a month. They will be held in a restaurant or other similar location and open to members and non-members alike.

Article VI - Bylaws

Article VII - Member Conduct and Pandora's Rose Party Rules

Privacy: Any information about the identities and/or activities of Pandora’s Rose, it’s members, or non-members activities is to be held in the strictest of confidence.

Harassment: Pandora’s Rose will not tolerate harassment of it’s members by any person or persons. A harasser will be asked to leave immediately and may be barred from future Pandora’s Rose events as described in the  Bylaws.

The Security Officers have the authority and responsibility to handle emergency situations. For example, he/she may intervene in a scene, if necessary, for safety and/or for upholding Pandora’s Rose rules.

The Head Security Officer may eject members or guests for violations of security or safety as stated within the bylaws. The Head Security Officer’s word is final at that time. Questions about his/her judgment may be brought up during the next board members meeting.